SALES
ADMINISTRATOR

JOB DESCRIPTION

As a Sales Administrator, you will play a pivotal role in providing administrative support to the sales team, ensuring smooth and efficient operations. Your responsibilities will include managing paperwork, coordinating appointments, and facilitating communication between clients, agents, and other stakeholders.

Key Responsibilities:

  • Suggesting a Sales Document checklist based on the type of units sold and transaction type at different stages.
  • Accurately recording and archiving sales transaction documents in compliance with NABNI policies and processes in a timely manner.
  • Maintaining the confidentiality of sales transactions and customer-related documents.
    Handling broker registration.
  • Managing lead management processes.
  • Processing expressions of interest (EOI).
  • Handling booking agreements.
  • Preparing sales purchase agreements (SPA) (Arabic language skills could be trained).
  • Preparation of agreement for purchase and sale (APS).
  • Preparation of initial contract summaries (ICS).
  • Tracking sales documents.
  • Managing inventory.
  • Preparing no objection certificates (NOCs) for changes in ICS or ownership.
  • Overseeing the handover process (notification to clients, payment, snagging).

Qualifications & Skills:

  • Minimum of 3 years of proven experience in real estate sales document administration, along with proficiency in using real estate CRM tools.
  • Excellent written and verbal communication skills in English and Arabic.
  • Ability to work under pressure, result-driven, and demonstrates the capability to take on additional responsibilities.
  • Exceptional presentation skills, reporting abilities, and proficiency in data analytics.
  • Detail-oriented with good planning and organizing skills to manage priorities effectively.
  • Strong sense of accountability for assigned project tasks.

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